Facilities Manager

Details

Work Location Type:
On-site
Office:
Stockholm
Type of Employment:
Full Time Permanent
Reference Number:
PEO0051

About Kindred

Kindred Group is a digital entertainment pioneer bringing together nine successful online gambling brands, forming one of the largest online gambling groups in the world. Our purpose is to transform gambling by being a trusted source of entertainment that contributes positively to society. Our goal is that 0% revenue is derived from harmful gambling.

Our global team of more than 2000 people represents 70+ nationalities. When you join Kindred, you'll be part of a collaborative, diverse and inclusive team that has your best interest at heart. We are a trusting company that knows the value of a healthy work-life balance. We offer a wide range of benefits, along with annual bonus, which is tied to both company and your individual performance.

The Role

As the Facilities Manager, you will be fully responsible for overall delivery of all Facilities Management-related activities for your core office location and any additional offices allocated to you at any time during your employment. Proactively ensure compliance, cost control, building maintenance, contract management and best in class services for stakeholders in each location. Along with embedding environment, social responsibility, governance and all aspects of EDI into your day-to-day responsibilities.

As a listed and regulated company, Kindred Group pays great attention to player safety and sustainability. Our purpose is to transform gambling by being a trusted source of entertainment that contributes positively to society. Our goal is that 0% of revenue is derived from harmful gambling.

Job Description

Leadership and management

Lead, motivate and develop local facilities team of to demonstrate best practice and deliver the highest levels of customer care/service and compliance
Set and follow up on goals for your team and ensure that they are aligned with company/department goals
Lead and distribute tasks for the team and be responsible for the daily operations in the facilities service portfolio and in our offices
Partner with the local management team, be a part of the local management team and the bridge between the team and the daily facilities operations.
Manage relationships with key stakeholders across the company to ensure all operational service lines are meeting, and where possible, exceeding business requirements
Manage recruitment for your team
Continuously work with your team on their Personal Development plans and adjust them as per agreed and you see fit

Communication

Pro-actively communicate information about the office and related facilities services
Regularly present important office information at office meetings/forums (breakfast sessions, management meetings etc.)
Offer dial in sessions for your locations to inform and present about the Facilities Management area
Be a part of the onboarding presentation for new starters
Hold the annual Health and Safety module for the Relax employees where applicable
Support Kindred United by have one member of the local teams to be a part of the Kindred United team
support, by helping Kindred United coordinate events
Support the People Team with onboarding of new starters by being a part of the induction.

Compliance

Conduct and record regular facilities inspections and audits in all your locations
Ensure all site documentation meets compliance requirements and is regularly updated in collaboration with the global Corporate Real Estate & Facilities Management team at Kindred
Collaborate with the group Environmental Health and Safety advisors to ensure compliance with health and safety standards and industry codes are met
Collaborate with the Group security team to ensure security standards are met
Work with the Global Operations & Compliance Lead to ensure compliance towards ISO 27001 and ISO14001

Health & Safety

Lead the Safety committee in your location if applicable
Be a first aider
Responsible for Health and safety in the office premises
Responsible for on-site daily physical security

Corporate Social Responsibility

Drive local CSR projects, collaborating with Kindred United when relevant
Create relevant CSR data and submit the annual Carbon footprint for your local office
Support and maintain the ISO14001 certification
Align into certificates and standards set for the group

Finance

Develop and pro-actively manage office budgets for one main location and a few remote locations. Review and approve all department expenses, PR's and invoices
In conjunction with Procurement team oversee vendor selection process, manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met with agreed SLA's
In collaboration with the Procurement team, provide data on costs for the OPEX Optimization works carried out

Skills and Experience Required

Atleast 7 years' experience as an Office Manager/ Facilities Manager
Experience of multi-location portfolio
Experience of health and safety management
Experience of vendor management, contract management and budget control
Experienced in targeting a high standard of customer service for a high paced and diverse environment
Experience of working with managing operational issues related to an office environment
Experience of cost center/ budget responsibility
Knowledge and understanding of managing a flexible working environment and activity-based working
English, spoken and written
Excellent written and verbal communication skills

Key Interfaces / Stakeholders

Global Operations & Compliance Lead
Global CRE, Operations & Compliance Coordinator
FMs in other locations
People team
Business stakeholders (various)

KPIs and Measures

Acting in line with Kindred Group values
Successful completion of all relevant training and other compliance activities that support Kindred's sustainable and responsible growth
The response time in the internal ticketing system queue
Passing of audits
Compliance records
Quarterly check-ins

Forums

Local Management Groups
Local H&S forums

Overall expectations

Travel may occur 2-5 times per year with overnight stays

Work Arrangement
This position requires the successful candidate to be present in the Central Stockholm office four days per week, with the flexibility to work remotely one day per week.

Our Way Of Working

Our world is hybrid.

A career is not a sprint. It’s a marathon. One of the perks of joining us is that we value you as a person first. Our hybrid world allows you to focus on your goals and responsibilities and lets you self-organise to improve your deliveries and get the work done in your own way.

Application Process

Click on the “Apply Now” button and complete the short web form. Please add your CV and covering letter in English to let us know your motivation for applying and your salary expectation. Our Talent Acquisition team will be in touch soon. Kindred is an equal opportunities employer committed to employing a diverse workforce and an inclusive culture. As such we oppose all forms of discrimination in the workplace. We create equal opportunities for all our applicants and will treat people equally regardless of and not limited to, gender, ages, disability, race, sexual orientation. We are committed not only to our legal obligations but also to the positive promotion that equal opportunities bring to our operations as set out in our sustainability framework. Kindred has an ESG rating of AAA by MCSI.