The role

Kindred Group are seeking a proactive and experienced Facilities Manager to ensure the efficient operation, maintenance, and safety of our Sydney and Darwin offices.  As the Facilities Manager you will proactively ensure compliance, cost control, best in class services for stakeholders in each location. You will head your Facilities Team of the area you are responsible for and work closely with the Global CRE & FM team and other key stakeholders.

This position is based in our Sydney office and is part time, working in the office 3 days a week.

What you will do:

Health & Safety

• Lead the Safety committee in your location if applicable
• Be a first aider
• Responsible for Health and safety on the office premises
• Responsible for on-site daily physical security

CSR

• Drive local CSR projects, collaborating with Kindred United when relevant
• Create relevant CSR data and submit the annual Carbon footprint for your local office
• Support and maintain the ISO14001 certification
• Align into certificates and standards set for the group

Facilities Management

• Be responsible for the main hub you have contracted in along with remote offices in the same country as well as abroad. 
• Proactively service and maintain all offices under your responsibility
• Manage all service requests made through our internal ticketing system to ensure requests are responded to within department SLAs and at the highest customer service levels
• Ensure the appropriate processes are in place and are regularly reviewed, to continually enhance the service provided by your team
• Pro-actively manage seating and space planning to create maximum efficiency whilst ensuring adherence to group standards
• Manage the asset management registry in all your locations
• Manage the phone and subscriptions for all employees contracted in your locations
• Manage possible rebuilds and/or office moves
• Manage the subletting areas and tenants where it applies.
• Hold induction sessions for new starters at both Kindred and Relax where it applies.
• Provide, analyze, and collect data related to office occupancy and other measurables to base decisions on
• Maintain, update, and work in our CMMS tool in place for CRE & FM

Compliance

• Conduct and record regular facilities inspections and audits in all your locations
• Ensure all site documentation meets compliance requirements and is regularly updated in collaboration with the global CRE & FM team at Kindred
• Collaborate with the group Environmental Health and Safety advisors to ensure compliance with health and safety standards and industry codes are met
• Collaborate with the Group security team to ensure security standards are met
• Ensure compliance with ISO 27001
• Ensure compliance with ISO 14001

Finance

• Develop and proactively manage office budgets for one main location and a few remote locations. Review and approve all department expenses, PRs and invoices
• In conjunction with the Procurement team oversee the vendor selection process, manage contractor and vendor relationships, ensuring delivery schedules, quantity, and quality criteria are met with agreed SLAs
• In collaboration with the Procurement team, provide data on costs for the OPEX Optimization works carried out

Overall expectations

• • Travel may occur 2-4 times per year to our Darwin office with overnight stays
  • On all will be included

Your experience

• • Minimum 7 years experience as an Office Manager/ Facilities Manager
  • Experience with multi-location portfolio
  • Experience in health and safety management
  • Experience in vendor management, contract management, and budget control
  • Experienced in targeting a high standard of customer service for a high paced and diverse environment
  • Experience of working with managing operational issues related to an office environment
  • Experience of cost centre/ budget responsibility
  • Knowledge and understanding of managing a flexible working environment and activity-based working
  • English, spoken and written
  • Excellent written and verbal communication skills